Cloud of Learning

Working with Microsoft OneNote Class Creator

After a positive experience using the basic features of OneNote, I decided to give OneNote Class Creator a try! My first step was to access the OneNote Class Creator app by going into 1) OneDrive and 2) Selecting the “gear” symbol and clicking “Site Content” in the drop down menu;

The next step was to select the OneNote Class Creator from the list of available apps;
Note – If you cannot see the app listed, it must be loaded by selected the “add an app” option as circled in green.

Select Create a Class Notebook and follow the prompts using the OneNote Class Creator “wizard”;


Step 1 requires a descriptive notebook name. It is recommended that you have individual notebook for each class you are teaching. This will become clear as you go through my tutorial. Proceed to step 2.


Step 2 allows you to review the structure of your OneNote book. Three specific workspaces are circled in red, yellow, and green. The purpose of these workspaces from my early experience are as follows;

  • Collaboration Space – The ability for users to share ideas, collaborate in real time by editing documents (indicated in red)
  • Content Library – A place to share documents without modifying its contents. A perfect spot to share worksheets you want students to access. (indicated in yellow)
  • Student Notebook – A private workspace where students can produce content and the teacher can view progress and provide feedback. (indicated in green)

**Note** You can rename the collaboration and content library spaces as desired. A useful feature when working with teenagers!


Step 3 requires you to enter individual students names you want included in your OneNote book. Helpful tips – Spelling counts and students have to be registered users in order for names to appear and be accepted.


I originally believed the Forefront Identity Manager would identify the class code name “BBI1O-03” and would automatically populate all my students in one step. I was incorrect with this assumption and had to input individual student names.

Step 4 allows you to select the default sections or “tabs’ you want in each student workspace (indicated in red). You also have the ability to have custom sections (e.g. group sharing) as indicated in green.


Step 5 allows you to visualize what your notebook will look like from the teacher and student perspective. The teacher view is indicated in red and includes the collaborative and content library workspaces previously discussed.


The student view in green shows the default section “tabs” that were added in step 4 along with the collaborative and content library workspaces that teachers can share with students. Click next to finish.

onenote_setup9Your OneNote book is now complete! A link is provided for students to access the OneNote book file.


A screen shot of the newly created Onenote book is provided below. The area circled in green is the current “tab” in view along with the ability to add pages as indicated by the arrows. The area circled in red are the default workspaces previously discussed.


Best Practices

A problem discovered was that students did not see their individual workspaces. The original link created during the last step of the setup wizard allow students access only as a guest contributor.

The problem was that students could not see and access their private workspace. A workaround was to  “invite” students to access the OneNote book with “edit” access. I also checked the option to have students “sign-in” for privacy reasons.

share1 share2Next Steps

My next post will be to focus on learning the many individual features of OneNote Class. This includes the sharing and linking of student work, adding sound/video, annotating, and working with page templates.


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Creative Commons License
This work by Andre Quaglia is licensed under a Creative Commons Attribution 4.0 International License.